COVID-19 updates from South Essex College

 Last updated: Mon 21 Sep


In line with government guidance our campuses are currently open for learning. All students have a full timetable of learning, however this is being delivered as a blend of face-to-face and online learning. Your tutors will advise you when you come into college. We will still be offering some online learning so we can have smaller numbers of students in the college at any one time.

Contact the college
  • Our call centre is open and you can call us as normal on 0345 52 12345
  • Email learning@southessex.ac.uk
  • Use the online message service (Pubble) on our website, just look for the blue "ask" button

College procedures

Updated
  • We have created ‘bubbles’ of students to minimise contact with people outside of individual bubbles.
  • Directional signage is in operation throughout the college to remind students and staff to adhere to the 1m plus (accurate at time of writing) guidance while using communal areas.
  • We have staggered start times, breaks and lunches. This is to avoid large numbers of people in college at the same time and to avoid peak travel times where possible. Additional sanitisation facilities are in operation and cleaning will be undertaken on a more regular basis with janitorial staff on site throughout the day to clean high touch areas such as hand rails and push panels.
  • If your course requires close contact PPE equipment will be provided so that you are adequately protected.
  • Where possible our support staff teams will temporarily continue to work from home so numbers of people generally on site is reduced. Students will be able to make appointments with staff and student services teams for face-to-face and online appointments.
  • Enhanced cleaning arrangements have been implemented to ensure all common areas are regularly disinfected such as door handles and welfare facilities.
  • Each department has conducted a full risk assessment for return to college and implemented the use of PPE and other equipment.

We are encouraging students and staff to walk or cycle to college where ever possible and will be increasing our capacity for bike storage. We are also staggering start times so that people traveling by public transport can do so outside of busy work times.

  • Students with special educational needs and disabilities (SEND), with or without an EHC plan, will be assessed individually to ensure a safe return to college can be achieved.
  • The college will adopt control measures in a way that addresses any risks identified, allowing us to deliver education and training to our learners, including full educational and care support for those learners who have special educational needs and disabilities (SEND).
Updated

There is a limited catering function in the college at this time. Please bring food and drinks with you where possible. Free college meals where applicable will be provided. Unfortunately we are unable to provide the normal free breakfast service due to staggered start times and smaller numbers of students on campus at one time.

We have a click and collect service for ordering food (leaflets explaining how to do this are available in college) and we have also created dining zones to ensure students remain in their departmental bubbles. You will be advised by your tutor where your zone is.

Updated

We will be working in line with the government’s track and trace guidance and students will be contained in bubbles as they are in the college environment.

General information for students

All students can access Moodle and email via the college website.

Your tutor should provide you with information on work to be completed, so please contact them via your college email address.

Students who receive free college meals should already have received information from the college.

If you need further financial support please email funding@southessex.ac.uk

Students

If you are not receiving information from the college and need to update your contact details please email the college at centraladministrationteam@southessex.ac.uk with your student number and your revised details.

Parents and guardians

Please also contact centraladministrationteam@southessex.ac.uk if you would like us to add your email address to the system to help us communicate with you.

If you are concerned about your well-being during this period, the College’s Safeguarding Team are available to provide advice and support. The Safeguarding Page on Moodle has information to support students during this time including helplines. If you fit one of the vulnerable categories (looked after child or have a social worker) you can contact the Safeguarding Team on Safeguarding@Southessex.ac.uk who will be able to provide support.

If you can’t access your student email or any of the required online systems please call the IT Helpdesk via 01702 221832 or email ITHelpdesk@southessex.ac.uk

Please see our student password reset page for guidance on resetting your password.

Applications

We would like to reassure applicants that the college can provide a guarantee of a place in post-16 education for every student affected by the cancellation of the 2020 summer exam series. We will work with you to find a suitable course depending on your predicted grades and other factors. We will be in touch with applicants directly regarding next steps.

 Online applications are still open for September

Online applications are still open for September so if you missed one of our previous open events please do apply online or for queries regarding applications contact admissions@southessex.ac.uk

Please be rest assured that we will continue to make an offer based on your predicted grades. Alternative arrangements will be put in place for anyone who does not complete exams this year.

To ensure we are able to contact you, please log in to our Applicant Portal and check we have all your correct contact details. In the meantime please do not hesitate to contact our advisers by emailing admissions@southessex.ac.uk if you require any further assistance.

Wellbeing and support

The current situation we find ourselves in can be scary and overwhelming. It is OK to feel worried, stressed, anxious or concerned about what is going on, you are not alone in feeling this way.

Everyone will react differently and again that is OK. To help everyone manage this difficult and uncertain time we have pulled together a range of support services and links to guide you through.

We appreciate the current situation is difficult for families and you may be experiencing trauma. Please click here to find out about organisations and helplines that may be useful (if you click this link the webpage will show in your browser simply as 'Information page' so do not worry).

You can also email safeguarding@southessex.ac.uk for advice or help.

Yes, the Safeguarding & Pastoral Team are working remotely supporting students and can be contacted via email at Safeguarding@Southessex.ac.uk

They will also take referrals from parents, carers, friends or members of the public if you are concerned about the safety of a student from the College. The Human Resources Team are also available remotely regarding any concerns about staff and can be contacted via email at Departmentofhumanresources@southessex.ac.uk

The College’s Safeguarding Policy has an Exceptional Closure Addendum which can be found here.