FE Enrolment 2020


Enrolment Information

New learners (applied before 14th August) and current learners progressing to another course:

We have planned a virtual enrolment in line with current government advice to maintain the safety of everyone involved. It will take place by telephone, between Thursday 20th to Wednesday 26th August 2020. See Enrolment Stages for more info below.

In the meantime, if you are a new learner and have already applied, you will be contacted by email and asked to provide the following evidence:

  • A copy of your id such as; passport, birth certificate or full UK driving license, to confirm your eligibility to study in the UK.
  • Copies of all your qualifications or a statement of results issued by your school in August.
 Remember

Please ensure the email address and contact number you have provided is correct and keep an eye on your junk folder just in case! You will not be able to complete your enrolment without providing the evidence above so please respond to these emails asap.

SEC students progressing to another course: Emails have been sent to your student email account.

New learners - applied on/after 14th August or haven’t yet applied:

We have planned a walk-in enrolment service for new learners who have applied on or after the 14th August to ensure you have the best service and guidance before enrolling on to one of our programmes for September. Please be rest assured we are following government advice to maintain the safety of everyone involved.

Walk-in Enrolment Service Opening Times
  • Dates: Weekdays between Thursday 20th August to Tuesday 1st September 2020, excluding Bank Holiday Monday 31st August 2020
  • Times: 10am to 3pm
  • Locations: Southend Campus, Luckyn Lane (Basildon) Campus and Thurrock Campus

If you wish to enrol on a programme at our Stephenson Road Campus, our brand new Basildon Town Centre Campus, or High House Production Park, you will need to attend one of the campuses above.

Please bring the following items with you:
  • A copy of your id such as; passport, birth certificate or full UK driving license, to confirm your eligibility to study in the UK.
  • Copies of all your qualifications, or a statement of results issued by your school.
  • Uniform and consumable fee (if applicable for the course you are applying to)
  • If you are aged 19+, you will speak with a member of our Funding team to complete a Fee Assessment. The Fee Assessment will determine whether your course fees will be funded (paid) by the ESFA or whether you will need to fund your course yourself.

Read our  Money Matters document for more information on the funding options you may be eligible to apply for.

Read our  Ways to Pay document for details of the payment options available if you are required to fund the course yourself.

See Enrolment Stages for more info below.

Enrolment Stages

Stage Details

Stage 1

Academic Department

All learners will speak with a member of the academic team. Key details of your enrolment will be discussed, as well as any course specific information, such as; entry grades, induction and timetable, and uniform requirements/consumable fees if applicable.

Don’t panic if you don’t achieve the grades you’re expecting. We will work with you to enrol you on a suitable course depending on your predicted grades and other factors.

Stage 2

Additional Learning Support

We appreciate and value the contribution that individuals with learning difficulties and/or disabilities bring to the College. We pride ourselves on providing high quality support to our learners with a wide range of additional learning support needs to help individuals to participate fully in college life.

If you have disclosed special educational needs or a disability on your application, our friendly and supportive Additional Learning Support team will be in contact with you to discuss your needs.

Read our  Additional Learning Support document for further information and contact details.

Stage 3

Advice Hub

Fee Assessment and Funding

If you are aged 16-18 you do not pay any course fees although some courses will require you to purchase equipment or uniform. Details will be provided at Stage 1 if applicable to you. You may be eligible to apply for financial support towards additional costs associated with your course or with travel to and from the College.

Read our  Money Matters document for more information.

If you are aged 19+, you will speak with a member of the Students Services Team who will complete a Fee Assessment with you. You may also be required to provide evidence of benefits and income. The Fee Assessment will determine whether your course fees will be funded (paid) by the ESFA or whether you will need to fund your course yourself. If you are funding your course the team will speak to you about Advanced Learner Loans, possible Bursary support and other methods of payment. We will work through this as quickly as possible and it shouldn’t take more than 5 to 10 minutes to complete.

 You cannot start your course until a Fee Assessment has been undertaken.

Read our  Money Matters document for more information on the funding options you may be eligible to apply for.

Read our  Ways to Pay document for details of the payment options available if you are required to fund the course yourself.

Safeguarding

The College aims to provide a supportive environment and equality of opportunity for students facing difficulties and those who may have experienced problems or concerns. If you are a Young Carer, known to Social Care, living independently, require counselling or need general pastoral support, the Safeguarding Team and wider Student Services Team have staff members who can work closely with you.

For more information view our Safeguarding page.

Stage 4

Data Entry, Finance and ID cards

Our Enrolment team will update your information on to our systems. Once this has been done, you will be provided with a learning agreement.

Please read the Privacy Notice .

If course, uniform or consumable fees are required, our Finance team will complete this with you and provide you with a receipt of payment.

ID card stations will be setup at our walk-in enrolment sessions and on your first day of term. We will take your picture and you’ll be able to collect your ID straight away.

Frequently Asked Questions

There is no need to worry, we offer a range of courses and levels which will enable you to achieve your education and career goals and our Academic staff at Stage 1 of your virtual enrolment will work with you to find a suitable course depending on your grades and other factors.

You can order a new birth certificate for births in England and Wales here .

 Remember

You will not be able to complete your enrolment without providing the evidence.

To avoid this happening, please ensure the contact number and email address you have provided is correct. Keep an eye on your junk folder just in case!

If you miss the tutor when they try to contact you, you will be sent further guidance on how to complete your enrolment from 27th August.

Read our  Money Matters document for more information on the funding options you may be eligible to apply for.

Read our  Ways to Pay document for details of the payment options available if you are required to fund the course yourself.

The college is monitoring, reviewing and updating plans for a full return to college in September based on the most up-to-date DFE guidance available. Detailed planning between our curriculum staff and our health and safety experts is taking place to prepare us for opening in September to larger numbers. The following information is an outline of our principles for opening.

  • All students will have a full timetable of learning in September, however this will be delivered as a blend of face-to-face and online learning. Your tutors will advise you when you come into college. We will still be offering some online learning so that we can have smaller numbers of students in the college at any one time and to ensure we are able to create ‘bubbles of learners’ and minimise contact with people outside of individual learner’s bubbles.
  • Directional signage is in operation throughout the college to remind learners and staff to adhere to the 1m plus (accurate at time of writing) guidance.
  • We are currently timetabling lessons but it is likely we will have staggered start times, breaks and lunches. This is to avoid large numbers of people in college at the same time and to avoid peak travel times where possible. Additional sanitisation facilities will be in operation and cleaning will be done on a more regular basis with janitorial staff on campus throughout the day to clean high touch areas such as hand rails and push panels.
  • If your course requires close contact PPE equipment will be provided so that you are adequately protected.
  • Where possible our support staff teams will temporarily continue to work from home so that numbers of people generally on campus is reduced. Students will be able to make appointments with staff and student services teams for face-to-face and online appointments. Team room access will be restricted under current plans but is under review.
  • Enhanced cleaning arrangements have been implemented to ensure all common areas are regularly disinfected such as door handles and welfare facilities.
  • Each department has conducted a full risk assessment for return to college and implemented the use of PPE and other equipment.

The Academic staff at Stage 1 of your virtual enrolment will provide you with your first day and your timetable details.

This can be discussed with our Additional Learning Support team as part of your virtual enrolment. Students with medical conditions, special educational needs and disabilities (SEND), with or without an EHC plan, will be assessed individually to ensure a safe return to college can be achieved. The college will adopt control measures in a way that addresses any risks identified, allowing us to deliver education and training to our learners, including full educational and care support for those learners who have special educational needs and disabilities (SEND).

We will be offering some online learning so that we can have smaller numbers of students in the college at any one time and to ensure we are able to create ‘bubbles of learners’ to minimise contact with people outside of individual learner’s ‘bubbles’. All students will have access to an online learning platform called Moodle and an email account, both accessible via the college website. Your tutor will provide you with information and guidance on how to access them as part of your induction at the start of term.

Your tutor will discuss this with you and will advise accordingly as part of your enrolment and induction.

We’ll have friendly staff around to help you get to where you need to be and lots of directional signage will be in operation throughout the College.

We are encouraging students and staff to walk or cycle to college where ever possible and will be increasing our capacity for bike storage. We are also staggering start times so that people traveling by public transport can do so outside of busy work times.

Why choose South Essex College?

We bridge the gap between school and university. You’ll have greater independence and you can be yourself at college! Watch our video to see why you should choose us.

Any questions?

Worried you have made the wrong choice of course? Not sure what course is best for you to meet your career goals? We’re here to help! Contact our friendly and knowledgeable advisers by emailing admissions@southessex.ac.uk

We look forward to welcoming you to South Essex College.